APPROVED

WINDHAM SCHOOL BOARD

AUGUST 17, 2006

SENIOR CITIZENS CENTER

5:45 P.M. PRE-MEETING

School Board Members

Galen Stearns, Beverly Donovan, Beth Valentine, Barbara Coish, Bruce Anderson

Superintendent

Dr. Elaine Cutler

Business Administrator

Brian Gallagher

Team Design

Dan Bisson, Wes Bonney, Jim DeLisle

Facilities Committee

Michael Joanis

Harvey Construction Corporation

Anne Dodd, Carl DuBois,

Owner’s Representative

Colin Robertson

Bruce Anderson began the meeting at 5:45 p.m. He stated that we are here to make a decision tonight and to understand where we are before attending the Public Session at 7:00 at Town Hall.

Dr. Cutler reviewed the agenda for the meeting along with the packet that was developed for handout to members of the public.

Carl DuBois, from Harvey Construction, stated that there was a lot of confusion among sub-contractors with regard to the scoped back plans. He felt they misunderstood a lot of what was asked of them because the designs were not finished. They had to do quite a bit of calculating in their heads. To that end, he felt that we could shave off more money when the plans are totally completed. He noted that soft costs still have to be looked at. The original three fields are still in the current quoted price.

Bruce Anderson posed the question … do we gain anything or do better by starting over at this point. Carl DuBois stated that there was a great job accomplished at reducing square footage while still maintaining program. It is still a masonry building. He questioned if we have the fortitude to go forward, and if not, what is the cost for waiting.

Mr. Anderson confirmed with Harvey Construction - the project total is $35.9 million for 166,900 square feet @ $215.39 sq.ft./with site or $144.00 sq.ft./without site.

Mike Joanis stated there is risk right now with pricing. He suggested giving the plans more time to be finalized and to go to bid in the winter.

Dan Bisson stated that if you put out solid documents in winter time, you will obtain more bids. However, the biggest factor is inflation.

Bruce Anderson stated that the reason for starting now is so that we can open in 2008 – we could start with the site now and get solid revised documents ready. Then go out to bid.

Carl Dubois stated that idea could buy time. He also stressed that there is a tremendous amount of reengineering to be done. He stated the sub-contractors do not comprehend the new scope of the project.

Brian Gallagher noted that there were a couple of things in the Boards favor;

• Successful history of Windham’s building projects
• $2.5 million in interest to be used – noting the risk is small that voters will say no to using interest for the high school project.

Mr. Gallagher also stressed weighing the risk of the dependency on the Salem situation while noting that for the next two years going forward we will have to pay Salem tuition. He also noted that by using the bond interest, it will not raise taxes.

Carl DuBois also noted two other issues that are out there

• Round-about Issue
• Well digging (unknown)

Mike Joanis stressed that there is no margin for error if construction begins now.

Bruce Anderson questioned if we went ahead with site work, while working on building redesign, can we start enough of the site work?

Carl DuBois stated that weather can slow production. However, there is plenty to do on site work preparation until next spring. If construction does come to a standstill – you will loose money.

Bruce Anderson asked for a list of risks at this point, they included:

• Keeping the subs at bay for too long
• Having less square-footage than what is now proposed
• Reengineering pieces are not done yet

Mr. Joanis stressed that there is risk starting a construction job without hard numbers attached.

Beth Valentine stated she was concerned it felt rushed and that there is a possibility there will be another set back. By taking time to settle the process, we will gain community confidence.

Dr. Cutler questioned if Harvey Construction would continue to work the price if the project got started. Carl DuBois reiterated that they work for the Town and that all unused money goes back to the Town.

Galen Stearns concerns were:

• Starting site work when part of the roadway was not officially ours
• School Board needs to firm up sub-division with land
• Intersection was still up in the air
• Not confident that the site number is a firm number

At this time Chairman Anderson polled the School Board as to whether the project should go forward now or to wait: Barbara Coish – go ahead, Beth Valentine – wait, Beverly Donovan – go ahead, Galen Stearns – wait.

The meeting adjourned at 6:45 p.m.